Creating a Project Management Office (PMO) Workshop

Overview: The most practical workshop for managers/executives who require guidelines for successfully establishing a PMO.

Learning Outcomes: Participants will learn the best techniques for creating a fully-functional PMO as quickly and efficiently as possible.

Workshop Outline:

Session 1 -- Determining the Requirements & Building the Team

• Is a Project Management Office Really Necessary?
• Do We Require a Physical Or Virtual PMO?
• A Logical Structure for the PMO
• PMO and Team Member Roles and Responsibilities
• How to Develop Maximum Synergy within the PMO

Session 2 -- Scope Management

• Setting Standards -- A Charter for the PMO
• Avoiding/Minimizing Scope Creep
• Developing a Project Life Cycle (PLC)
• Applying the Work Breakdown Structure (WBS)
• Producing a Project Manager's Toolbox
• Creating Customized, Scalable Templates

Session 3 -- Time & Cost Management

• Teaching Estimating Techniques
• Producing Network Diagrams and Gantt Charts with Costs
• Creating a Shared Resource Pool
• Developing and Maintaining a Master Schedule

Session 4 -- Communications & Risk Management

• Producing a Communications Plan
• Communuications Exercise
• Creating a Risk List
• Building a Risk Matrix
• Contingency Planning Techniques
• Issues and Action Items

Session 5 -- Procurement, Quality & Integration Management

• The Limits to Procurement
• Cause and Effect Analysis/Fishbone Diagram
• Standard procedures for Setting a Baseline
• Tracking and Monitoring Projects
• Status Reporting
• Project Closeout, Evaluation and Archiving Techniques